ASTDN - Policies and Procedures - DUTIES OF THE PRESIDENT

DUTIES OF THE PRESIDENT

The President, unless otherwise stated in the By-Laws, shall assure that the responsibilites of each officer and committee are carried out. The President has duties beyond those described in the By-Laws. They include leadership, managing the business meetings of the Association, budget, membership, other appointments and issues arising between meetings.

MEETINGS: It is the responsibility of the President to set the agenda for the Annual Meeting and the Executive Meetings. Samples of agendas from previous years appear in Appendix I. Input from the Executive Committee should be sought prior to each meeting to establish the agenda that is sent to each member before the meeting. In addition to the Annual Meeting, committee chairs may wish to give reports at the Pre-Annual Meeting and/or to submit prepared reports for meetings.

The President assumes office at the close of the Annual Meeting, and holds office throughout the year until the gavel is turned over to the new President as the last order of business at the Annual Meeting. The new President then presides at the Post-Annual Meeting of the Executive Committee for which she/he has developed an agenda. The primary business to be conducted at the meeting is 1) unfinished business from the Annual Meeting and Pre-Annual Meeting; 2) establish priorities and initiate activities to meet ASTDN objectives; 3) establish mid-year and annual meeting dates and locations; 4) appoint committees and liaisons to other organizations.

Following the Post-Annual Meeting, the President sends letters to all appointees requesting their agreement to serve on the assigned committee and to all persons assigned as liaisons.

As an affiliate of ASTHO, the Association is invited to send a representative to their Annual Meeting and the ASTHO Affiliate Council, which is held during that meeting. Representation at all meetings, such as other nursing organizations, ASTHO, or other public health organizations, is determined by the President and the Executive Committee. If possible, either the President or President-elect attends for the membership. However, distance, cost and the business of the meeting will determine attendance. Some meetings or task forces may require special knowledge or skills. In those cases the President and the Executive Committee may request a specific member to attend for the Association and will assure travel costs. Every effort should be made when determining the annual budget to include estimates of travel costs.

The Program Committee is responsible for planning for Annual Meeting but consults the President frequently during the process. The President assists the Committee on the overall plan for the Annual Meeting, develops the business agenda, and invites and communicates with the guests from government, other public health and nursing entities, including the Quad Council (APHA Public Health Nursing Section, the Association of Community Health Nursing Educators, and the ANA Congress on Nursing Practice and Economics).

BUDGET: The budget is the responsibility of the Treasurer and the Finance Committee. If there are budget deviations during the year from the budget approved at the Annual Meeting, the Treasurer and Finance committee recommend changes to the President who in turn seeks the approval of the Executive Committee. The President also serves as the second signature on the Association’s bank account and assures regular audit of the financial records. Periodically the association will hire an auditing firm to conduct an audit of the organization's financial records.

MEMBERSHIP: If President is notified of a change of the person representing a state, she/he notifies the administrative support staff, the webmaster, Secretary, and the Membership Chairperson of the changes to assure continuity of communication. The Membership Chair may also seek the assistance of the President in working to assure a designated nurse director member from every state. The President participates with the Chairperson of the Membership Committee in an orientation session to new members as part of the Annual Meeting. Orientation packets for new members should include at lease the following documents: ASTDN By-Laws and Policy and Procedure Manual, Quad Council membership list and Operating Guidelines, ASTDN membership directory, the ASTDN Strategic Plan, and any other current pertinent materials required for full participation in Association activities.

OTHER APPOINTMENTS: During the year, the President may be asked to represent the Association in other activities. If unable to personally fulfill such a request, she/he may appoint a qualified member of the Association as representative. Reimbursement for travel and associated expenses should be determined by the President and Executive Committee and assured to the ASTDN member through use of the approved expense contract issued by the Treasurer.

ISSUES ARISING BETWEEN MEETINGS: The President, with input from the Executive Committee, will respond for the Association to issues and position statements requested by other nursing and public health organizations.

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