The Secretary keeps written accurate minutes of all business meetings and distributes the minutes to Executive Committee members and Regional Representatives.

The Secretary serves on the Communications Committee to manage and verify regular reports and newsletters to the membership. Additionally, the Secretary in collaboration with the Administrative Support Contractor (if available) or Webmaster maintains and provides current members’ addresses and/or electronic access for distribution of all correspondence and materials.

The Secretary will collaborate with the Administrative Support Contractor, Webmaster, Membership Committe Chairperson and Treasurer to maintain the official membership lists and disseminate to the Executive Committee and the membership. s.

Annual Meeting responsibilities include the following:

1. Record all proceedings of the Executive Committee and Business Meeting sessions.
   
2. Assure timely posting (or mailing if required) of Annual Meeting materials to all members of the Association and special guests. The Program Committee and/or Local Arrangements Chairperson will provide materials such as hotel accommodations, airport transfer, and any other pertinent data to facilitate attendance at the meeting.
   
3. Assure posting on website or mailing of proposed amendments to the By-Laws and Policy and Procudures, approved by the Executive Committee.
   
4. Perform roll call of states and territories at the Annual Meeting.

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PDF of complete ASTDN Policy and Procedures Manual

Association of State and Territorial Directors of Nursing 2231 Crystal Drive, Suite 450 Arlington, VA 22202 e-mail - askastdn@astdn.org

Updated 2/18/07