MEETINGS

The Association shall meet at least once annually, and at a time and place designated by the Executive Committee. Nursing representatives from governmental and voluntary agencies and representatives of other public health organizations may be invited to attend meetings and act as resource presons to the Association.

ANNUAL MEETING

The ASTDN annual meeting shall be scheduled during Spring of each year, unless major conflicts occur. The ASTDN Executive Committee shall maintain a calendar of annual meetings for at least two years in advance. The Executive Committee shall solicit inviations for locations of annual meetings and review each suggestion, which is submitted to the committee. The Executive Committee shall approve all proposed locations and dates. A specific letter of invitation from the host state is required at least one full year in advance (no later than the annual meeting in the year prior to the year in which that state wishes to host.)

Customarily, two and one-half days have been planned for the meeting. Time should be provided for at least two business meetings and for an educational presentation.

Special projects or Association business which requires significant time and attention by the membership may be scheduled for deliberation on the day of OR preceding the first Executive Committee meeting. To assure participation, members should be notified with the Annual Meeting notice and should include the subject of the business to be addressed, the time and the location.

See sample agenda in Appendix I. Usually, a business session is planned early in the meeting with another session near the end of the meeting.

The Executive Committee and chairpersons of the Standing Committees should meet prior to the start of the Annual Meeting to finalize the business agenda and reports. The Executive Committee shall meet during and following the Annual Meeting to transact urgent business, and to plan the location and dates for interim meetings.

The chair of each committee shall maintain a file to transfer to the new chair of the committee and be available to respond to questions.

All nominees for office should make the necessary travel arrangements to assure their attendance at the Post-Annual Executive Meeting if elected.

For details on planning and holding Annual Meetings, see duties of Executive Committee and duties of other committees.

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